Mumbai Webhosting Articles

Webmail and it’s uses

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by

Ranchana Banik
in

Webmail is a cloud-based service or Web-based email system that allows you to access and use your email from almost anywhere through an internet connection. Unlike Thunderbird or Microsoft Outlook, it does not need software installation. It is a kind of service, which is provided by certain companies and ISPs (Internet service providers).

Especially, these kinds of server-based email systems are more popular for younger users. As with Microsoft Outlook, where emails are stored on-site in the hardware storage drive and logging into a connection with the server is needed to get email; so, in this situation, these services provide an appropriate option to email services.

In accounts allow users to send, reply, read, organize their email into saving attachments and folders without the need of installing or using an email application software like Microsoft Outlook. The mail service provides you a web page for accessing your email account and holds all of your emails on their computer systems and storage systems.

Key Uses of Webmail:

  1. Access from Anywhere: Since mail is browser-based, you can access it from any device with an internet connection, whether it’s a phone, tablet, or computer.
  2. No Need for Dedicated Software: Unlike traditional email clients (like Microsoft Outlook or Mozilla Thunderbird), you don’t need to install or maintain software on your device. All functionalities are handled directly in the browser.
  3. Collaboration: Some web mail services, like Gmail, integrate with other collaboration tools like Google Drive, Google Docs, and Calendar, enhancing team productivity and document sharing.
  4. Cloud Storage Integration: Many web mail services offer integration with cloud storage, allowing users to easily attach large files from services like Google Drive, Dropbox, or OneDrive.
  5. Security Features: Many modern mail services offer strong security features, including two-factor authentication (2FA), encryption (like ProtonMail), and phishing detection to safeguard users’ data.
  6. Customization and Filters: All services often include customization options, such as automated filtering of messages, setting labels, and organizing your inbox with tags and categories.
  7. Syncing Across Devices: Since it is cloud-based, your emails, contacts, and calendars are synchronized across all devices, making it easy to switch between devices without losing track of your communications.
  8. Spam Filtering: it services typically include powerful spam filtering mechanisms that automatically sort spam emails, helping to keep the inbox organized.

Are all webmail accounts the same?

Commonly, they are also known as IMAP accounts, as most mail accounts use IMAP. With a web browser, all web mail accounts cannot be used. IMAP short for Internet Message Access Protocol, which is a kind of email account service. On the email service’s computers, this kind of email protocol keeps a master copy of all emails; therefore, it is used by numerous webmail accounts. Without the need for software running the email service, any email account can be accessed by web mail over the internet using a Web browser.

Microsoft Exchange is not IMAP, which is used in business and government as it is a common application. However, a webmail option is included in the Microsoft Exchange, known as OWA (Outlook Web Access).

How to Access cPanel’ Webmail?

Log in to cPanel.

  • Open your web browser and go to your cPanel login URL. This is usually in the format http://yourdomain.com/cpanel or http://yourdomain.com:2083.
  • Enter your cPanel username and password to log in.

Access the Email Accounts Section

  • Once logged in, locate the “Email” section on the cPanel dashboard.
    • Click on “Email Accounts.”

Open Webmail for an Email Account

  • In the “Email Accounts” section, find the email account for which you want to access webmail.
    • Click on the “Check Email” button next to the desired email account.

Choose a Webmail Application

  • cPanel typically offers multiple mail applications such as Horde, Roundcube, and.
    • Select your preferred mail application by clicking on its icon.

Alternative Direct Access Method

  • http://yourdomain.com/webmail
  • http://yourdomain.com:2096

In summary, webmail is widely used for its flexibility, accessibility, and integration with other tools, making it an essential communication tool for personal, business, and academic use.